Table of contents
- Why track employees’ time?
- 7 awesome benefits to tracking your team's time
- The downsides to time tracking
- Who is time tracking meant for?
- What team members benefit from time tracking
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Guide
The Benefits of Tracking Your Employees' Time
No matter what size or type of business you run, keeping track of your employees’ time can be difficult and even messy at times.
Why track employees’ time?
Let’s start with the basics. Time tracking is the process of tracking one’s time in hours so that they can get paid at the end of their payment cycle.
As a manager or boss, you’ve probably said the age-old phrase, “Don’t forget to log your hours this week.” Trying to get everyone to log their time can sometimes feel like herding rogue sheep. Additionally, doing manual timesheets can bring up issues of dishonesty, excessive overtime, and even time theft. Yikes.
This is why is time tracking is so important. There are several benefits to time tracking and a number of industries time tracking can be used in. So let’s get into it.
7 awesome benefits to tracking your team's time
Other than the obvious benefit of knowing how long someone has worked, tracking your team's time using time tracking apps like Hubstaff provides a number of benefits. Here’s seven reasons time tracking could benefit you and your company.
1. Increase profitability
Accurately track time and easily see where your money is going. Monitor project budgets and re-prioritize tasks if something isn’t paying off the way you’d planned for.
2. Bill and pay accurately
When team members are tracking time towards specific tasks, or in the middle of working on a project, it helps set clear goals for everyone and removes confusion around what each person should be doing.
3. Set clear objectives
When your team members are tracking time towards specific tasks, or in the middle of working on them, it helps set clear goals for everyone and removes confusion around what each person should be doing.
4. Increase productivity
Using a time tracking app like Hubstaff allows teams to stay on task with ongoing projects. See where any potential hiccups are in the day-to-day, and use that insight to create strategies to help your team be more productive in the workplace.
5. Manage projects better
Time tracking gives a line-of-sight to how long it takes your team to get tasks done. Managers can better prioritize future projects and team capacity.
6. Provide transparency
With tracking software like Hubstaff, team members can log hours automatically and give transparency into their work, which can help managers keep team members accountable.
7. Communicate progress better
As an employee tracks time, they’ll be able to let their managers know if they can hit deadlines within work-week hours, making it easier for teams to communicate their needs to co-workers and managers.
Track time better with Hubstaff
Whether it’s working in an office or with a remote team, our robust time tracking app allows you and your employees to track time towards specific tasks from wherever they might be. Hubstaff even makes payroll a breeze and with over 30+ integrations, Hubstaff fits seamlessly into your into the work you’re already doing.
The downsides to time tracking
While time tracking can be beneficial to many businesses, there are still some disadvantages that need to be considered when deciding if implementing time tracking in your workplace is the best move.
When it comes to the pros and cons of time tracking, the first thing to think about is how your team members will take the news that you’ll now be monitoring their activity at work. While this may not be that big of a deal to some (probably those who do what they’re supposed to at work), others who are used to binging cat videos and liking their best friend’s baby photos might be a little less excited. This will only help increase productivity, though, in those who typically don’t work too hard, so it’s really a benefit and investment in your business in the long run. Learn how to motivate employees to track time here.
Another consideration is that your employees may begin to feel that they’re being watched all the time. A big brother effect at work isn’t exactly what most people want in an office setting. If you’re using a sophisticated time tracking app like Hubstaff — that doesn’t save any personal information and only monitors what they’re doing at that very moment — then they don’t have anything to worry about.
The best ways to track your employees’ time
Many services offer time tracking templates and software that make it easier to track your team’s time at work. Our preferred method (sure, we’re a bit biased here) is Hubstaff.
Using our desktop, web, or mobile apps, Hubstaff allows you and your team to automatically tack time towards specific tasks and projects while everyone works. Our apps will automatically track the activity levels of each employee, and you can even set it up to take automatic screenshots so you’re always in the know.
If you run a more on-the-go team with remote or traveling employees, they can use our iOS or Android apps to track time wherever they are. The Hubstaff mobile apps will automatically track GPS locations, and you can even set up geofences to have team members clock-in automatically when they’re on a physical job site.
At the end of the work-week, Hubstaff will automatically notify you to pay your team, which you can easily do with the click of a button based on the predetermined pay rates that you’ve set up.
Who is time tracking meant for?
The short answer is pretty much everyone. However, time tracking benefits different teams in different ways. Here are just a few examples:
Agencies
Agencies typically employ a lot of freelance talent to meet the tight deadlines of their clients. Because of this mix between full time and freelance, using a time tracking app like Hubstaff is beneficial for any agency. They can make sure they accurately pay all their team members for their work without worrying about the differences in pay rates or employment status. At the same time they can easily create accurate invoices ready to be sent to clients.
Architecture and law firms
Firms, just like agencies, utilize a lot of freelance talent and have a lot of clients to keep up with. By using time tracking software, firms can properly bill clients and draft invoices while still being able to pay their members and track productivity for ongoing projects.
Freelancers and consultants
As a freelancer or consultant, you’ve got a lot of hourly clients to juggle. Making sure your billing each client for the correct amount of time you’ve spent on their work is vital (considering they’ll only want to pay you for the hours you’ve put in on their projects, not someone else’s). By tracking your time, you can accurately log timesheets for each client, impress them with your efficiency, and send out invoices to get paid for all the work you do.
By tracking your team’s time accurately, you won’t have any guesswork as to how long each person was on the job. Plus, you’ll get a better picture of how long certain services take, meaning you can better predict how much everything will end up costing you and your clients.
Small businesses and startups
Both startups and small businesses have many moving pieces at one time. To balance ever-changing team members and out-of-the-ordinary work schedules, implementing time tracking makes keeping tabs on everything a lot easier. Managers and owners won’t have to deal with manual timesheets, meaning that’s one less thing on your desk to review.
If you’re wondering whether or not your business would benefit from starting to use time tracking, see if your company matches any of the following criteria:
An office or work setting that bills by the hour
A business that works with several different clients
Companies that employ lots of remote or freelance talent
Managers looking to monitor their teams better
Teams looking to increase productivity
People who like to watch numbers count up
What team members benefit from time tracking
Well, once again, pretty much everyone. Let’s take a look at a few specific roles on a team and how they can benefit from time tracking.
Project managers
As a project manager, you have to be able to determine who on your team can complete specific tasks. By using time tracking, you can more accurately see how long any given task takes to complete, and who on your team works most efficiently.
Writers and designers
If you work on a creative team, you’ll be able to see how long each project takes to complete as you work through your to-do list. So, if you’re designing a website for a law firm, and it takes you 80 hours to complete, you can then better estimate how long future web design projects might take you.
Producers
As a producer, you’re working with many outside companies to get your work done. With time tracking, you can accurately pay them for their time and bill any clients based on all the hours worked across teams.
Contractors
When you’re working on-site, your attention is more on the job at hand rather than what hour it is into the workday. By using a mobile time tracking app like Hubstaff, your contractor team can better track time on-the-go while focusing on their work.
Developers
Sometimes things don’t always go to plan when you’re developing software. By tracking their time, a developer can accurately see how long specific tasks take to complete while still being able to run all their tests. Plus, with a lightweight app like Hubstaff, time tracking will never actually get in the way of their hard work.