Asana vs. monday.com: Complete Feature and Pricing Comparison

Organizations turn to project management software to manage deadlines, client work, and day-to-day activities across the company.

Asana and monday.com have emerged as two of the top project management solutions in the industry. Their third-party integrations, ease of use, and task management features allow them to cater to the different needs of project managers and their teams. They also make project management more user-friendly, so you don’t have to be a project manager to take advantage of their best features. 

So, which one is the best? Asana and monday.com offer organizations and individuals tools to streamline processes, manage projects, and collaborate across teams. While both project management tools have user-friendly features, finding the best one for your business is crucial. 

Our detailed Asana vs. monday.com review can help you compare similar features, pricing, pros, and cons to make an informed decision. Let’s get started. 

Asana vs. monday.com: A brief description of both

What is Asana? 

Asana is a popular, cloud-based project management app for medium and small businesses. It offers features for team collaboration, project portfolio management, task management, workflow management, and more. 

Asana lets you track your progress through multiple project views.

With the list view, you’ll see the duration and assignees for each task. You’ll also be able to see the number of comments and dependent tasks next to the task name. Non-intrusive icons help you quickly discern priority tasks from less important ones.

Asana makes it easy to visualize information with Gantt chart, calendar, and Kanban views. This flexibility helps each member of your team organize their work in the way that makes most sense to them.

Whether it’s a marketing campaign, sales strategy, or heavy development work, Asana is beneficial for a wide array of projects. 

What is monday.com?

monday.com is a Work Operating System (Work OS) that allows companies to create tasks, visualize progress, store documents, and collaborate better. The software combines powerful project management features into one tool for a more comprehensive view of work. Businesses of all sizes can use it for better team collaboration, work automation, bug tracking, and transparency.

monday.com pairs valuable metrics with an inviting interface that’s easy for users to understand. You can customize the dashboard to show a variety of statistics like project timelines, team member workloads, financial goals, and more.

While Asana’s comparatively minimal UI is by no means ineffective, monday.com really excels here. By making use of visual elements like colored tags, labels, and progress bars, monday.com has created an experience that’s easier to adjust to.

Both monday.com and Asana make it easy for project managers to set up, assign and manage tasks. They can also provide your organization with data to help you understand the general health of your company and make resource decisions.

Asana vs. monday.com: Features comparison

Although the core features are similar, Asana and monday.com present them in different ways. You should consider the complexity of your projects and the number of people in collaboration to get the best app for you.

Here are some key factors to help you decide the suitable project management tool for you, Asana or Monday.

Team management

In Asana, you can create tasks, set deadlines, and assign them to team members by clicking the Add Task button. The app creates three task categories for better task management: created tasks, assigned tasks, and completed tasks.

Once you’ve assigned tasks to your team, you can track each team member’s capacity with the Workload feature. 

You’ll be able to see their workloads over time, set maximum work hours, and reassign tasks by dragging and dropping them to other team members’ sprints. Planning projects and making adjustments on the fly becomes significantly more manageable as a result.

monday.com takes a detailed approach, allowing you to keep up with your projects and their progress. 

At first glance, some users may be encumbered with the vast amount of information at their disposal. Fortunately, monday.com lets you remove elements and customize the dashboard to your liking.

Start by choosing from several components like milestones, status updates, and a timeline view. monday.com becomes considerably more effective when you’ve tweaked it to your unique needs. Because it offers a wide range of insightful widgets, balancing workloads and budgets becomes a lot easier.

Workflow management

Asana lets you view your tasks through a list, a calendar view, timelines, or a Kanban board. Task dependencies ensure that you work step-by-step on your bigger projects. You can easily use the drag-and-drop functionality to move tasks to the view you choose.

Asana’s Workflow Builder takes workflow management a step further. You’ll have the ability to automate multiple aspects of project management and save time. 

You can set Rules that will automatically assign tasks to specific people when they reach a certain stage, view reports on your team’s performance, and create unique workflow templates for different projects.

Thanks to its numerous visualizations, monday.com helps you break down complex projects into smaller assignments. 

Switching between different workflow units is easier than in Asana, too — you can switch between projects, to-dos, or views without changing browsers or pages.

monday.com’s workflow builder is called Automations. Automations eliminate repetitive tasks from your workflow so you can focus on finishing your most important work. 

You can use Automations to move tasks through various project stages. Your team will be notified when a project:

• Reaches a specific date
• Is moved 
• Is assigned to someone new

Automations let you create layers upon layers of custom triggers, conditions, and actions for virtually any situation.

Portfolio management

Portfolio management is one unique aspect that distinguishes Asana and monday.com from other project management tools. It refers to managing all ongoing projects in a single space. Also, it balances short-time achievements against long-term goals.

It is included in the basic plans for Asana as the portfolio feature. You can monitor the progress of each ongoing project, so you always know when you’re on track or in need of adjustments.

On monday.com, there is no proper portfolio management feature yet, but you can use a group to bring all your ongoing projects into a single place. Although it does not show you the entire progress of current projects, you won’t forget about a project altogether. You can keep updated on your company’s profitability and overall health at a glance.

Communication management

When it comes to team management, Asana is best for enterprise organizations, as shown by having over a million teams including those from Amazon, P&G, Spotify, and more. At the same time, monday.com is more suitable for Agile teams and startups.

Asana features a robust team management system that allows team collaboration on projects and tasks. The Team Page stores announcements and all conversations within a company. This includes shared calendars for meetings and due dates.

monday.com has a simple team management system providing access to shareable data only. It invites members to edit and viewers to read-only boards.

Asana allows you to comment at the team level, on projects, and on tasks for better communication management. But you can only comment on tasks on monday.com.

With Asana, you can easily collaborate and communicate with your coworkers about projects. You can start a conversation in chat windows or comment on a task directly. You don’t have to worry about missing out on important information.

monday.com also keeps you up to date with your team. Clicking on any project task allows you to mention, comment, attach files and add GIFs.

Asana vs. monday.com integrations

Asana beats all its competition with its high number of integrations. It has all the connections that large organizations need. Asana offers 200+ integrations, including its own API, Zapier, Google Drive, Slack, Dropbox, GitHub, Gmail, Microsoft 365, Adobe, Salesforce, Jira cloud, etc. You can also integrate Asana with Hubstaff for synced project and time tracking. 

monday.com can integrate 40+ tools such as Trello, HubSpot, Outlook, Jira, Dropbox, Zapier, Shopify, Asana, LinkedIn, MailChimp, and its own API. It is perfect for managing small teams and medium-sized businesses.

Asana vs. monday.com pricing

Asana and monday.com offer various pricing tiers depending on the licenses you need. Although Asana is pricier, they both offer a free plan. The free versions are enough for freelancers, small teams, and solopreneurs.

With the Asana free version, you can collaborate with 15 more people. It offers all the basics you need for simple projects, such as Android mobile apps, access to iOS desktop apps, and unlimited projects and tasks. But you will miss out on some advanced features like priority Rules, the timeline feature, and the workflow builder.

monday.com offers free users access to over 200 template options and unlimited boards. Also, you can add up to two members. For free project management software, this is a steal. However, you will miss out on Timelines, Gantt views, and automations.

Asana pricing

• Premium plan: Asana’s paid plan starts at $13.49 per person monthly. It includes unlimited free guests, dashboards, and task templates.
• The business plan costs $30.49 per month per user. You will have advanced reporting options and four visualization features.
• You can lower your monthly fees by signing up for an annual plan.

monday.com pricing

It offers five pricing tiers to its users. These include:

• Individual plan, which is the free version.
• The basic plan is $10 per person monthly.
• The standard plan costs $12 per person monthly.
• The Pro plan is $20 per month.
• You’ll save 18% by signing up for an annual plan. 

Asana vs. monday.com: Which is better?

Project management tools are designed to improve efficiency and increase work productivity. Asana and monday.com are both powerful software to help you track time, organize your work, and collaborate with others in your organization. Now that you understand their key differences, it is up to you to pick the perfect fit for your company’s needs.

Looking for a third option? Try Hubstaff project management software free for up to five people. It offers a more streamlined version of the features that Asana and monday.com have, but at an affordable price.

Hubstaff Tasks takes an “Agile for everyone” approach by giving you automated Stand-ups, drag-and-drop Sprint views, and Timelines. It also integrates with tools like Hubstaff for time tracking — which makes it a more comprehensive solution for time and project management. Sign up for Hubstaff Tasks’ free plan to see for yourself.

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